Job Description

Contract Maintenance Manager

Administers and directs programs to manage safety, maintain buildings, grounds, and equipment and to procure or generate utilities and their distribution systems. Also coordinates major construction and renovation programs.

Incumbent is guided by thorough knowledge of engineering and construction principles, practices and procedures, applicable laws and government regulations, principles of management and supervision and procedures and policies of departments and facility.

Essential Duties & Responsibilities:

Computerized programs in Preventative/Corrective Maintenance, Construction, Financial Management, Energy Control and Renovations and Modifications

• Plans, organizes, and controls functions and activities of plant operations and maintenance of building equipment and renovations.
• Reviews and evaluates existing programs, services, policies and procedures. Develops, recommends to Vice President and implements or guides implementation of new and/or modified programs, services, policies and/or procedures.
• Meets with Contracting Officer Representative (COR), administrative and supervisory staff, as well as community groups, agencies, contractors, architects and engineers to plan, organize, coordinate and/or communicate programs, services, policies and/or procedures.
• Monitors flow and quality of work to assure timely completion of workload and adherence to facility's standards and regulations.
• Insures adequate inventories of supplies and approved requisitions for equipment, supplies, etc., as authorized.
• Prepares and controls departmental budgets, including utilities energy savings program.
• Prepares and maintains a variety of departmental records and reports.
• Manages and ensures compliance with State Health Department, EPA, DEP, ADA, OSHA, UST, etc.

Performs a variety of supervisory functions such as:

• Assigns work to staff.
• Monitors work performance and prepares and/or reviews performance evaluations for assigned personnel.
• Schedules and approves vacations and holidays.
• Orients new employees and provides on-the-job training to assigned personnel.
• Resolves complaints and disciplines employees, as required.
• Interviews applicants and recommends qualified individuals for hire.
• Informs employees of salient features of facility's personnel and employee relations programs and answers questions regarding same or refers them to appropriate sources for additional information.
• Plans, coordinates, and monitors construction and development of physical facilities.
• Reviews, evaluates, and recommends approval of plans for construction.
• Advises on structural changes and additions and/or modifications to buildings.
• Interviews independent contractors to receive and analyze bids, including blueprint analysis of proposed changes.
• Submits bids and recommendations to administration for consideration.
• Serves as liaison with contractors, architects, engineers and material and equipment suppliers.
• Negotiates with outside vendors for preferred agreements.

May be responsible for ground maintenance and snow removal.

Responsible for in-house fire response team.

Performs other services and duties, as delegated, and serves on a variety of facility committees as required by administration.

Qualifications:

• Five (5) or more years managing facility operations and maintenance programs, including operations, preventative maintenance, subcontracts, HVAC, electrical, pre-construction services, and quality control systems and supervisory functions
• Thorough knowledge of engineering and construction principles, practices and procedures, applicable laws and government regulations, principles of management and supervision and procedures and policies of departments and facility.
• Must have proven experience in all aspects of facility maintenance management, including managing budgets and full knowledge of business operations
• Working experience with NFPA, ASME, OSHA, and EPA codes and standards
• Critical Components: Strategic planning, personnel management, subcontractor interface, customer relations, operational planning, management and reporting.
• Should be highly motivated, self-disciplined, with a passion for outstanding customer service, comfortable in fast paced environments
• Ability to read, comprehend and transmit complicated detailed instructions in writing and verbally.
• Ability to communicate effectively in written format and oral presentations.
• Ability to multi-task and establish priorities.
• Understanding of Army programs highly desirable
• Proficiency with CMMS-FM a plus!

Education:

• Bachelor's degree in engineering, management or equivalent mechanical/electrical operations experience
• Certified Facility Manager (CFM) Certification Desired

Computer Skills:

Proficient in the use of Windows based office software including but not limited to Microsoft Office, Word, Excel, PowerPoint and Outlook.

This job description is subject to change by the employer as the needs of the employer and requirements of the job change.

We maintain a drug-free workplace and may perform pre-employment substance abuse testing.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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